Wedding Planning & Coordination Services

We would love for you to hire our in-house team to plan and coordinate your wedding so you can enjoy your special day while we handle all the details. Our familiarity with the venue gives us the advantage of tailoring every detail to beautifully complement The Pavilion at Carriage Farm’s timeless aesthetic.

All packages include your wedding day (12 hours) and rehearsal (1 hour), plus one lead and one assistant coordinator for up to 200 guests. Rehearsal dinner coordination is available as an addition.

The Finishing Touch Package

You’ve poured your heart into planning your wedding and bringing your vision to life. As your day approaches, we’re here to coordinate the finishing touches so you can truly enjoy the final months of your engagement.

Beginning 90 days before your celebration, our team steps in to organize the details, create a seamless timeline and floor plan, coordinate with your vendors, and bring together everything you’ve planned with care. From that point forward, you can relax knowing every detail is in experienced hands, allowing you to be fully present for the moments that matter most.

Included in your package

    • A coordinator from our team assigned to you at least 9 months prior to your wedding
    • Coordination services begin up to 3 months before your wedding, with an initial consultation upon booking
    • Up to two consultation meetings
    • 30-day final walkthrough at the venue to finalize your timeline and design
    • Vendor confirmation of order, arrival, and departure times
    • Creation of a full wedding day timeline, from vendor arrival to your send-off
    • Assistance with room layout and floor plan
    • Main point of contact on your wedding day for any issues or inquiries
    • Placement of linens on tables
    • Set-up of card box, seating chart, guest book, welcome sign, personal photos, and favors
    • Lining up your bridal party and overseeing the ceremony
    • Overseeing the flow of the day and evening according to your timeline
    • Assistance packing up décor and gifts at the end of the night

The Luxury Collective Package

Your wedding should be a reflection of your unique love story, and we’re here to help bring your vision to life.

The Luxury Collective is designed for couples who have a clear sense of their style but want an experienced planning and design partner to guide the journey. Over the course of a year, we’ll work together to create a celebration that feels authentically you, blending your ideas with our expertise and Carriage Farm’s timeless charm. Every detail is thoughtfully planned and beautifully designed, resulting in a wedding that’s both effortlessly elegant and deeply personal.

Included in your package

    • Planning and design services begin up to one year before your wedding
    • Assistance reviewing and finalizing up to five vendor selections
    • Assistance reviewing Curated Events and other rental orders
    • Assistance with wedding day design elements, including tablescape décor
    • 30-day final walkthrough at the venue to finalize your design
    • Vendor confirmation of order, arrival, and departure times
    • Creation of a full wedding day timeline, from vendor arrival to your send-off
    • Assistance with room layout and floor plan
    • Main point of contact on your wedding day for any issues or inquiries
    • Placement of linens and decorations on tables (floral arranging not included)
    • Lining up your bridal party and overseeing the ceremony
    • Overseeing the flow of the day and evening according to your timeline
    • Assistance packing up décor and gifts at the end of the night
    • Full event set-up and design of your ceremony and reception spaces on the wedding day

The Grand Estate Package

From the moment you reserve your wedding date, we’re by your side every step of the way.

The Grand Estate is our most comprehensive planning experience, designed for couples who want the confidence of knowing every detail is thoughtfully handled. Together, we’ll bring your vision to life, from the first layout and design decisions to coordinating every vendor and creating a seamless wedding day. Our team manages the planning, logistics, and behind-the-scenes details so you can focus on what matters most: celebrating with the people you love and making memories that will last a lifetime.

Includes Everything in the Finishing Touch and Luxury Collective Packages, Plus:

    • Full-service planning beginning once your contract is signed
    • Assistance developing your overall wedding budget
    • A personalized vendor list curated to your style and budget
    • Assistance implementing your overall wedding vision and design
    • Attendance at vendor meetings with you, upon request and availability
    • Review of vendor contracts
    • Guidance on guest accommodations, including hotels and shuttles

Good to Know

  • A second assistant coordinator is required for guest counts over 200.
  • Additional coordination time is available for needs that fall outside the scope of the package you choose.
  • If you choose to hire a planner or coordinator from an outside company, they must be approved by the venue owner in advance. All outside planners and coordinators must remain onsite until the end of the night, for a minimum of 12 hours.
  • Gratuity is not included in any package.

Details for our planning and coordination packages are subject to change and are not guaranteed until a planning and coordination contract is signed and a deposit has been made. Contact us for current package details and availability.

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